We hear a lot about SAP Business One for HANA. This tends to overlook the fact that an overwhelming percentage of the 60,000 plus companies worldwide running SAP Business One are still using SAP Business One on SQL and have not yet given thought to the next step.

So, what is the way forward?

If Business One is still meeting your needs operationally, we would encourage you to plan for this upgrade. What is available in the platform that will help you improve your users’ experience, meet your business requirements, and reduce your cost of ownership? SAP has not forgotten the SQL install base.  The latest version of SAP Business One, 9.3 PL 10 release in June, has a lot to offer. Firstly, if your end users are still suffering with a slower 32-bit client, they will be ecstatic that 9.3 offers end users a 64-bit client. The performance improvement alone will improve end-user experiences.  It can literally give your organization hours back every single day.

For those who are looking to automate bank statement processing or simply need to integrate with external payment gateways like BillTrust, the built-in Electronic Documents allows users to import or export Bank Statements, A/P Documents, and A/R documents.  For users looking to improve workflow, did you know Business One now has programmable workflows?  As an example if you want a PO to be auto-created and emailed out to a Vendor based on a set of criteria – Business One does that as part of this version.

Key improvements:

  • Ability to tie documents to other documents. Sounds boring but it lets you tie a PO to a Production Order.
  • An upgraded project management module that supports work orders, projects in projects, procurement to projects which lets you flag pretty much anything as billable, and a billing wizard.
  • Time sheets that tie to work orders, project tasks and service calls.

SAP Business One 9.3


  • Routing on Bills of Materials.
  • Production Resources that can tie to Procured Services (did you issue PO’s for all the plating?), and Resource loading. Also, every resource can now have up to 10 definable cost components.
  • Service calls can now be scheduled for multiple resources.
  • Using BoyumIT to modify your UI? Boyum is great stuff but you can now do many UI modifications without it. If you want different users to see different layouts for the same screen, it’s now out of the box functionality.
  • Wouldn’t it be nice to import G/L entries and serial/batch lot numbers from excel? Now you can without DTW.

SAP Business One 9.3

  • Is your change log ginormous?  A new utility lets you clean it up and improve everyone’s speed.
  • Business One 9.3 is GDPR compliant and that covers what California has planned as well.
  • 9.3 supports RMA’s without workarounds.
  • 9.3 supports up to 5 UDFs in rules which solves problems for those users who are pushing the limits of G/L determination rules.

Why is planning for this important?

Every previous version of Business one 8.8, 8.2, 9.0,9.1,9.2  is currently in ‘transitional maintenance. This means SAP is no longer issuing patches or fixes for these versions. If you encounter a problem that requires SAP’s help, their answer will be “upgrade to 9.3.” I don’t know a single premise solution customer that wants to go through a forced upgrade. Scheduling your upgrade gives you control of your timeline and thus control of your risk.

For more information on SAP Business One’s upgrade, reach out to us to discuss your options.

Submitted By Richard Haugen, Director of Existing Customer Success