In this blog, we’ll show you 3 simple ways you can manage the access rights of your users in SAP ByDesign.

Work Centers and Work Center Views

The work center is the collection of tabs on the side of the screen that covers the general areas of functionality. The work center includes options such as “Sales Orders”, “General Ledger”, and “Product Data.”
By managing access at this level, user rights to entire sections of the system can be managed easily.

access rights sap business bydesign

Within each of these work centers are work center views. Work center views contain more specific functionality and typically display common tasks.

work center sap business bydesign

High-level access to the work center and work center views can be managed consistently and efficiently. These access rights can also be managed together in the same place.

manage access rights

Individual Access Rights

For more detailed access rights maintenance, you can allow (or restrict) specific read and write access for users/roles within a certain work center view.

individual access rights bydesign

For example, in the “Service Order Processing” work center view, a restriction could be set so that the user could only see service orders relevant to their particular organizational unit.

User Interface Switches

For the most granular access control, you can use User Interface (UI) Switches. This functionality allows you to adjust the write access and visibility of specific fields for particular users.

manage access rights

A great example of a situation where UI switches would be handy is when you need to control access to fields that block a document’s release. For instance, let’s say that you wanted to control who could remove execution blocks on service orders.

To do this, you would first create a UI switch that allowed someone to edit the “Execution Block” field on orders. Then you would assign the switch to a business role, which would give write access for the field to users with the role assigned to them. Additionally, after the switch was created, any user without the switch assigned to them would now only be able to see, but not edit, the “Execution Block” field. This last bit saves you the extra step of defining what happens for users without the switch. These switches are defined in the Cloud Application Studio.

You can continue reading on in the PDf document available. To see the entire document click here: 3 Ways to Manage Access Rights

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