Inventory counting (or stock taking) is crucial to any company that manages an inventory, be it perpetual or periodic. By matching the actual inventory to the quantities saved in the database, companies can make adjustments to existing inventory records, detect unusual or unacceptable discrepancies, and improve inventory management. Companies take various approaches to ensure the accuracy of inventory counting results.

As of patch level 9 of release 9.0 (on both Microsoft SQL and SAP HANA), SAP Business One has enhanced the inventory counting solution to cater to a wider range of business needs. This guide describes how to conduct inventory counting activities with the enhanced solution.

After creating a document, you must post the inventory changes (create an inventory posting document based on the document) to effect the adjustments in the system. You can also enter or import your counting results directly into an inventory posting document. However, you can record only one set of the counting results that are finally reached. It is not possible to record the counters’ information or all counters’ counting results. In addition, you cannot change the inventory posting document after adding it. Therefore, we recommend that you follow the standard practice of creating an inventory counting document first and then posting the counting results. This guide does not describe how to create inventory posting documents that are not based on inventory counting documents.

Before You Start

Before you start to count inventory on site, you must ensure that every inventory transaction (issue or delivery of goods) that has happened in the real world has a corresponding record in the SAP Business One system. This avoids any false alarm at a mismatch between the system and the reality.

Click here to read the full PDF document ‘How to Conduct Inventory Counting with SAP Business One’.

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